<aside> 💡 Applicable to: All

This policy takes account of the Residential Holiday Schemes for Disabled Children (England) Regulations (2013) and the National Minimum Standards for Residential Holiday Schemes for Disabled Children (Department for Education).

This policy has been approved by the OMH Board of Trustees

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Policy Statement

This policy describes how OMH will make use of your personal data where you volunteer at OMH as a member of its unpaid personnel.

It describes your data protection rights, including the right to object to some processing which OMH carries out. More information about your rights, and how to exercise them, is set out below in the “What rights do I have?” section on page 3.

Summary of how we use your data

• Oundle Mencap Holidays (also referred to as "OMH", "we" or “us") uses your personal data in order to administer and organise its workforce and thus to provide the service of its holiday camps.
• Personal data that you provide to OMH is not shared with any third parties other than the government where required by law.
• Where we rely on your consent, such as for processing your contact details, health and dietary requirements (and other processing listed more fully below), you can withdraw this consent at any time, however, should you withdraw your consent to some crucial processing requirements, and we do not have any other legal basis to process your data, OMH may not be able to allow you to volunteer any OMH holidays since it would be required in order to perform the service.
• Please also note that where we process personal data on the basis of consent and you later withdraw consent, there are times when we shall not stop processing your personal data if we have a different legal basis to do so. If this occurs, we will notify you that we intend to keep processing your personal data due to our needs and obligations.

What does this policy cover?

What information do we collect?

We collect and process personal data about you as a member of OMH’s personnel on an annual refreshment basis during your time with OMH.  This may include:

• your name;
• your gender;
• your age/date of birth;
• your home address, email address and phone number;
• photographs of you;
• your passport number;
• your nationality;