<aside> 💡 Applicable to: All

This policy takes account of the Residential Holiday Schemes for Disabled Children (England) Regulations (2013) and the National Minimum Standards for Residential Holiday Schemes for Disabled Children (Department for Education).

This policy has been approved by the OMH Board of Trustees

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Policy Statement

This policy describes how OMH will make use of any of your personal data where you apply for a holiday maker to attend a OMH residential holiday.

It describes your data protection rights, including the right to object to some processing which OMH carries out. More information about your rights, and how to exercise them, is set out below in the “What rights do I have?” section on page 3.

Summary of how we use your data

• Oundle Mencap Holidays (also referred to as "OMH", "we" or “us") uses your personal data in order to administer and provide the service of its holiday camps to children and young adults with physical and learning difficulties. In this policy the use of “you” or “your” may refer to a holiday maker or a guardian of a holiday maker, as context dictates.
• Personal data the you provide to OMH is not shared with any third parties other than the government where required by law.
• Where we rely on your consent, such as for processing your contact details, health and dietary requirements (and other processing listed more fully below), you can withdraw this consent at any time. We may still process such data if we have a legal basis to do so other than consent but we will always let you know should we intend to keep processing any personal data without consent.

What information do we collect?

We collect and process personal data about all holiday makers when we receive an application for a holiday maker to attend a holiday provided by OMH and on a continuing refreshment basis during your time with OMH.  This may include:

• your name;
• holiday maker’s gender;
• holiday maker’s age and date of birth;
• your home address, holiday maker’s guardian’s email address and phone number;
• photographs of holiday maker;
• holiday maker’s cultural and linguistic background and racial origin;
• records of any incidents where the holiday maker’s behaviour required serious intervention or where holiday maker was involved in an accident;
• your marketing preferences, including any consents you have given us;
• holiday maker’s medical requirements;